Board Member Application

About the Kamloops Arts Council
The Kamloops Arts Council (KAC) is a registered charitable organization that is devoted to the development and enhancement of the arts in the Kamloops area. Celebrating over 50 years, we support all artists and art organizations and promote cooperation among them, government and business. We provide local artists and arts groups – visual artists, musicians, dancers and actors – with opportunities for exposure, networking and professional development.

As part of our mandate, the KAC takes the arts out to the community – producing high-quality, year-round low- and no-cost arts programs, performances, workshops and events for all. We believe the arts are for everyone, and that they have the power to heal, transform, connect, and develop skills in children, youth, adults and seniors, including those in crisis. Creating Creative Communities.

The KAC (first known as the Community Arts Council of Kamloops) was established in 1968 and incorporated in 1970 by community-minded volunteers to promote all art disciplines. The Arts Council was founded to provide support and opportunities for individual artists to develop and showcase their talents.    

The Kamloops Arts Council has always been, and will continue to be, open, inclusive and welcoming of all artistic styles and levels. We respect, encourage and support artists in all art forms and of all levels of experience. It is not our intent to dictate any particular set of artistic standards or values – those are for the artist to decide.

Our Programs

The KAC may be best known for its festivals and events, which include Art in the Park on Canada Day, the Kamloops Children’s Arts Festival, the Rivertown Players Children’s Summer Theatre Program, the Art in the Dark and more.

The KAC Main Gallery at the Old Courthouse is a year-round, non-curated space where visual artists and arts groups can host their own exhibition. Art Exposed Regional Exhibition is a multi-day open exhibition that showcases the work of more than 100 area artists of all ages and levels, working in all mediums. small// WORKS: a great big teeny tiny art show is an indoor exhibition in November / December that leads up to the holidays. We continue to seek out and develop new exhibition opportunities for our member artists.

The KAC offers Grants and Scholarships to artists, arts groups and arts students. Finally, the KAC’s Crossing Bridges Outreach Program works with local social service agencies to deliver arts workshops to children, youth and adults at risk and in crisis on a year-round basis.

Membership & Funding

The KAC’s membership consists of individual members, group members and honorary members and includes amateur and professional artists, arts organizations, philanthropists and arts admirers. Presently, the organization has approximately 550 members, 9 Board Directors, 2 Committees, numerous event-related working groups, 3 full-time staff and numerous program- and event-based contractors. We employ local artists whenever possible.

The KAC receives operational funding from the City of Kamloops and from the provincial government through the BC Arts Council. The KAC collects memberships and continually seeks funding for its various programs and events. The Kamloops Arts Council is community-based and grassroots. The organization has been, and will continue to be, a vital agency representing community artists while responding to their direct needs. Our purpose is to build a stronger cultural environment in which the arts, in all its forms, can develop, thrive and flourish.

Board Member Roles and Duties

Board of Directors Job Description: President

Activities:
1. Facilitates Board Meetings.
2. Follows through on decisions made at Board Meetings to ensure that decisions are implemented.
3. Canvasses board directors, members, volunteers and staff for agenda items prior to Board Meetings.
4. Signs official documents on behalf of the Council.
5. Acts as liaison with Executive Director and other employees as required.
6. Attends Board Meetings.
7. Chairs or joins at least 1 KAC committee, and acts as resource and support to those members who have taken on designated jobs.

Performance Requirements:
1. Familiarity with the work of the Arts Council and current arts & cultural issues.
2. Ability to assess official documents before signing for the Council.
3. Willingness to become familiar with general accounting practice.
4. Familiarity with/participation in fundraising practices, seeking and securing funding.

Accountability:
1. The President is responsible to the Board and to the members of the Council.
2. Directors are bound by the Council’s Constitution, Bylaws and Policies.
3. The President will respect confidentiality, sharing confidential information only with persons directly involved.
4. Directors of the Council hold office from their election or appointment until the next Annual General Meeting.
5. A directorship may be terminated upon any of the following events:
a) the director resigns in writing from their position
b) the director is absent from three consecutive Board meetings without reasons acceptable to the Board
c) the director is removed by a two-thirds vote of the board (per Bylaw 2.8)
6. No director shall be remunerated for being or acting as a director.
7. The directors shall meet at least once every month.
8. The quorum at all meetings of the Board shall be no less than 3, or a majority of the members.

The President can expect:
1. Staff assistance on request.
2. Access to relevant training, when available.
3. Expenses to be reimbursed as per policy manual.

 

Board of Directors Job Description: Vice-President

Activities:
1. Facilitates Board Meetings in the absence of the President.
2. Follows through on decisions made at Board Meetings to ensure that decisions are implemented.
3. Canvasses board directors, members, volunteers and staff for agenda items prior to Board Meetings.
4. Signs official documents on behalf of the Council.
5. Acts as liaison with Executive Director and other employees as required.
6. Attends Board Meetings.
7. Chairs or joins at least 1 KAC committee, and acts as resource and support to those members who have taken on designated jobs.

Performance Requirements:
1. Familiarity with the work of the Arts Council and current arts & cultural issues.
2. Ability to assess official documents before signing for the Council.
3. Willingness to become familiar with general accounting practice.
4. Familiarity with / participation in fundraising practices, seeking and securing funding.

Accountability:
1. The Vice-President is responsible to the Board and to the members of the Council.
2. Directors are bound by the Council’s Constitution, Bylaws and Policies.
3. The Vice-President will respect confidentiality, sharing confidential information only with persons directly involved.
4. Directors of the Council hold office from their election or appointment until the next Annual General Meeting.
5. A directorship may be terminated upon any of the following events:
a) the director resigns in writing from their position
b) the director is absent from three consecutive Board meetings without reasons acceptable to the Board
c) the director is removed by a two-thirds vote of the board (per Bylaw 2.8)
6. No director shall be remunerated for being or acting as a director.
7. The directors shall meet at least once every month.
8. The quorum at all meetings of the Board shall be no less than 3, or a majority of the members.

The Vice-President can expect:
1. Staff assistance on request.
2. Access to relevant training, when available.
3. Expenses to be reimbursed as per policy manual.

 

Board of Directors Job Description: Treasurer

Activities:
1. Ensures that financial records of the Council, prepared by the Executive Director and the Bookkeeper, are accurate and up-to-date.
2. Ensures that monthly financial reports are prepared and presented by the Executive Director at Board Meetings.
3. Reviews draft budgets prepared and presented by Executive Director for presentation to Board for approval and ensures that the budget reflects the proposed activities for the Council.
4. Ensures that the Executive Director prepares a complete annual operating budget review twice yearly and that monthly cash flow reports are prepared and presented by the Executive Director at each monthly board meeting.
5. Ensures that the Executive Director makes disbursements in accordance with the budget and brings any areas of potential variance to the attention of the Board.
6. Presents annual financial statement to members at Annual General Meeting.
7. Signs official documents on behalf of the Council.
8. Reviews whatever financial reports are required by funding sources.
9. Reviews grant applications for financial accuracy and impact.
10. Ensures that the Executive Director prepares the annual external audit of the Council’s financial books and records.
11. Acts as Board Liaison with Executive Director, other employees and bookkeeper
as required.
12. Attends Board Meetings.
13. Chairs or joins at least 1 KAC committee, and acts as resource and support to those members who have taken on designated jobs.

Performance Requirements:
1. Familiarity with the work of the Arts Council and arts & cultural issues.
2. Ability to assess official documents before signing for the Council.
3. Familiarity with general accounting practice.
4. Acts as a co-signer for KAC cheques and other legal documents, financial and fundraising documents along with the Executive Director and/or President or Vice- President.

Accountability:
1. The Treasurer is responsible to the Board and to the members of the Council.
2. Directors are bound by the Council’s Constitution, Bylaws and Policies.
3. The Treasurer will respect confidentiality, sharing confidential information only with persons directly involved.
4. Directors of the Council hold office from their election/appointment until the AGM
5. A directorship may be terminated upon any of the following events:
a) the director resigns in writing from their position
b) the director is absent from 3 consecutive Board meetings without reasons acceptable to the Board
c) the director is removed by a two-thirds vote of the board (per Bylaw 2.8)
6. No director shall be remunerated for being or acting as a director.
7. The directors shall meet at least once every month.
8. The quorum at all meetings of the Board shall be no less than 3, or a majority of the members.

The Treasurer can expect:
1. Staff assistance on request.
2. Access to relevant training, when available.
3. Expenses to be reimbursed as per policy manual.

Board of Directors Job Description: Secretary

Activities:
1. Takes minutes (or ensures that minutes are taken) at Board Meetings.
2. Types minutes and ensures they are distributed to Directors and Executive Director as soon as possible after the meeting.
3. Ensures that notices of the Board Meetings are issued.
4. Ensures that the Annual Report to the Registrar of Companies is filed.
5. Acts as Liaison with Executive Director and other employees as required.
6. Attends Board Meetings.
7. Chairs or joins at least 1 KAC committee, and acts as resource and support to those members who have taken on designated jobs.

Performance Requirements:
1. Familiarity with the work of the Arts Council and current arts & cultural issues.
2. Ability to present information in an organized fashion.

Accountability:
1. The Secretary is responsible to the Board and to the members of the Council.
2. Directors are bound by the Council’s Constitution, Bylaws and Policies.
3. The Secretary will respect confidentiality, sharing confidential information only with persons directly involved.
4. Directors of the Council hold office from their election or appointment until the next Annual General Meeting.
5. A directorship may be terminated upon any of the following events:
a) the director resigns in writing from their position
b) the director is absent from 3 consecutive Board meetings without reasons acceptable to the Board
c) the director is removed by a two-thirds vote of the board (per Bylaw 2.8)
6. No director shall be remunerated for being or acting as a director.
7. The directors shall meet at least once every month.
8. The quorum at all meetings of the Board shall be no less than 3, or a majority of the members.

The Secretary can expect:
1. Staff assistance on request.
2. Access to relevant training, when available.
3. Expenses to be reimbursed as per policy manual.

 

Board of Directors Job Description: Director at Large

Activities:
1. Provides strategic guidance for the Council so that its purpose may be accomplished.
2. Advises the Executive Director on issues and ensures that the Council’s activities and business are conducted in a manner consistent with its mission and values.
3. Ensures that the KAC staff communicates effectively to the members of the Council and the general public and that they are informed of its work and are satisfied with the management and work of the Council.
4. Chairs or joins at least 1 committee, and acts as resource and support to those members who have taken on designated jobs.
5. Acts as Liaison with Executive Director and other employees as required.
6. Attends Board Meetings.
7. The Director at Large sits on the Executive Committee.
8. This role is best suited for either the longest standing Board Member or a Board Member that is suited to be a future successor of any other Executive Committee role.

Performance Requirements:
1. Familiarity with the work of the Arts Council and current arts & cultural issues.
2. Commitment to accomplishing the purposes of the Council.

Accountability:
1. Each Director is responsible to the Board and to the members of the Council.
2. Directors are bound by the Council’s Constitution, Bylaws and Policies.
3. The Director(s) will respect confidentiality, sharing confidential information only with persons directly involved.
4. Directors of the Council hold office from their election or appointment until the next Annual General Meeting.
5. A directorship may be terminated upon any of the following events:
a) the director resigns in writing from their position
b) the director is absent from 3 consecutive Board meetings without reasons acceptable to the Board
c) the director is removed by a two-thirds vote of the board (per Bylaw 2.8)
6. No director shall be remunerated for being or acting as a director.
7. The directors shall meet at least once every month.
8. The quorum at all meetings of the Board shall be no less than 3, or a majority of the members.

A Director can expect:
1. Staff assistance on request.
2. Access to relevant training, when available.
3. Expenses to be reimbursed as per policy manual.

 

Board of Directors Job Description: Director (up to 8)

Activities:
1. Provides strategic guidance for the Council so that its purpose may be accomplished.
2. Advises the Executive Director on issues and ensures that the Council’s activities and business are conducted in a manner consistent with its mission and values.
3. Ensures that the KAC staff communicates effectively to the members of the Council and the general public and that they are informed of its work and are satisfied with the management and work of the Council.
4. Chairs or joins at least 1 committee, and acts as resource and support to those members who have taken on designated jobs.
5. Acts as Liaison with Executive Director and other employees as required.
6. Attends Board Meetings.

Performance Requirements:
1. Familiarity with the work of the Arts Council and current arts & cultural issues.
2. Commitment to accomplishing the purposes of the Council.

Accountability:
1. Each Director is responsible to the Board and to the members of the Council.
2. Directors are bound by the Council’s Constitution, Bylaws and Policies.
3. The Director(s) will respect confidentiality, sharing confidential information only with persons directly involved.
4. Directors of the Council hold office from their election or appointment until the next Annual General Meeting.
5. A directorship may be terminated upon any of the following events:
a) the director resigns in writing from their position
b) the director is absent from 3 consecutive Board meetings without reasons acceptable to the Board
c) the director is removed by a two-thirds vote of the board (per Bylaw 2.8)
6. No director shall be remunerated for being or acting as a director.
7. The directors shall meet at least once every month.
8. The quorum at all meetings of the Board shall be no less than 3, or a majority of the members.

A Director can expect:
1. Staff assistance on request.
2. Access to relevant training, when available.
3. Expenses to be reimbursed as per policy manual.

 

Board of Directors Code of Conduct – updated Nov. 15/16
1. Directors shall at all times use their best efforts to provide progressive, collective leadership and direction to the Arts Council in support of its vision, missions and mandate.
2. Directors shall adhere to the Arts Council’s governance policies.
3. Directors shall adhere to the Arts Council’s Conflict of Interest Policy; avoid, in fact and perception, conflicts of interest; and immediately disclose possible conflicts to the Board.
4. Directors shall endeavour to direct the activities of the organization as a whole rather than in their own interest or that of any specific group.
5. Directors shall maintain the confidentiality of the details and dynamics of Board and committee discussions, as well as those items designated as confidential.
6. Regardless of their personal viewpoint, Directors shall not speak against, or in any way undermine Board solidarity once a Board decision has been made.
7. Directors are expected to attend all Board meetings and be prepared for the meetings having read pre-circulated material (consent agenda) in advance.
8. Directors are expected to respond to any Board-related communications (emails, phone calls and other communication methods) within 48 hours.
9. Directors’ contributions to discussions and decision making shall be positive and constructive and Directors’ interactions with one another and with Arts Council staff, volunteers and members shall be courteous, respectful, and free of animosity.
10. Directors shall be prepared to commit sufficient time and energy to attend to Arts Council business.
11. Directors shall actively participate in the Arts Council in ways other than attending Board meetings; for example, each Board member must sit on at least one Committee.
12. Directors shall adhere to the principle that the Executive Director is responsible to the Executive and consequently that no single Director or committee has authority over the Executive Director.
13. Directors shall not attempt to exercise individual authority or undue influence over the Arts Council.
14. The official spokespersons for the Arts Council are the President of the Board of Directors and the Executive Director and consequently, all public requests for comment on Arts Council policies shall be referred to them.
15. The President and the Executive Director may make public statements on policy matters that are within the scope of a policy approved by the Board or a reasonable extension of a policy.

Board of Directors Application

Your Information

In order for us to provide you with the best possible service, it is important that we have the following information.
What are your preferred pronouns?
Select the population group(s) you identify with: *
The Accessible Canada Act (https://laws-lois.justice.gc.ca/eng/acts/A-0.6/) defines disability as “any impairment, including a physical, mental, intellectual, cognitive, learning, communication or sensory impairment—or a functional limitation—whether permanent, temporary or episodic in nature, or evident or not, that, in interaction with a barrier, hinders a person’s full and equal participation in society.”

Do you identify as a person with a disability as described in the Act? *

Contact Information

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Address

Please provide your complete address below.
Are you a KAC Member?
Have you volunteered before for the KAC before?
Do you support the KAC’s goals, philosophies and activities as stated?
Previous Board experience?
BOARD OVERVIEW

Term: (As of August 2016 AGM): up to two consecutive 2-year terms, August to July.

Composition: (As of August 2016 AGM): Up to 12 Directors, elected by members or appointed at AGM (August). Interim directors may be appointed by the Board on a year-round basis, per KAC Bylaws.
Executive Officers: President, Vice-President, Secretary, Treasurer

Directors at Large: Oversee specific areas of the organization via work on Board Committees (e.g. HR; Marketing & Membership; Fundraising) and program working groups (Art in the Park, Art Exposed, etc.). Each Director is actively involved in at least 1 Committee.
Board Meetings are chaired by the President, or VP in case of President’s absence.

Current Vacancies (February 2020): Up to 3 Director positions are open and may be filled by the existing Board at its discretion.

Collective Board Skills Required: Finance, fundraising, management, business skills, non-profit/charity governance, organizational development, legal, knowledge of the arts community, marketing, communications, member/stakeholder engagement, human resource management.

Current Board Needs:
• fundraising experience or skills
• financial skills – budgeting, reporting, etc.
• human resources management
• volunteer and member engagement
• business/operations management
• non-profit governance experience
• communications and marketing
• public / media relations and strategic messaging

Demographics:
• The majority of our current directors are Kamloops-area artists, of all disciplines and from a variety of backgrounds.
• We strive to diversify the Board through a range of ethnicities, ages, genders, and backgrounds, accurately representing the population of Kamloops.

Pre-Election Candidate Orientation: An in-person or telephone meeting with candidates, or a group orientation session, may be held to further describe the position, answer questions, and assist the Board and the candidate with assessment of fit between the candidate and a KAC Director role. Members of the current KAC Board will set this up after applications have been received.

Orientation Resources: Board Reference Manual, website www.kamloopsarts.ca, and current Board Directors.

Regular Board Meetings: 3rd Tuesday of every other month, 6:30-8pm. Please ensure you are generally available to meet at this time. Location: Old Courthouse Cultural Centre, 7 Seymour Street West, Kamloops.

Time Commitment: Board Directors spend a minimum of 5-8 hours per month on KAC work, including preparation for and attending Board meetings, corresponding by email and voting in electronic motions, fulfilling Action Items from Board meetings, and taking an active role in at least one Board Committee. Committees generally meet on a monthly basis. Leading up to major events, Board members may be required to participate in additional meetings / volunteer additional time. Special Board meetings may occasionally be called outside of the regularly scheduled meetings, to address specific or timely material.

Contact Us Today!

Visit Us

7 Seymour Street West (at 1st)
Kamloops, BC V2C 1E4

Hours

Tues to Fri, 10-12 & 1-5;
Saturday 10-12 & 1-4

The Kamloops Arts Council office and KAC Main Gallery are located in the city-owned Old Courthouse Cultural Centre at 7 Seymour Street West. We share this wonderful century-old building with the Courthouse Gallery Cooperative and Theatre BC (Mainstage).

Visit us, our gallery and the rest of the amazing arts groups that are housed under one roof!

Please note: Kamloops Arts Council does not handle bookings for rentals of the Old Courthouse.  For information on rentals, please contact City of Kamloops Arts, Facility Booking, at facilities@kamloops.ca or (250) 828-3707.

KAC is situated on the traditional and unceded lands of the Tk’emlúps te Secwépemc within the ne Secwepemcúl’ecw

We acknowledge the financial support of our Core Supporters: The City of Kamloops and BC Arts Council